Legal & Safeguarding Administrator

Job Overview

We are seeking an organised, proactive and motivated Administrator to provide comprehensive administrative support across the Safeguarding and Legal Affairs functions at Black Country Healthcare NHS Foundation Trust.

The role covers all aspects of safeguarding administration, including adults and children, domestic abuse, Prevent, public protection, statutory reviews, training and governance. It also supports legal matters including employment law, family proceedings, inquests, Court of Protection, judicial reviews, litigation, information governance, contracts, estates and regulatory matters.

The post holder will coordinate meetings, manage correspondence and case records, prepare documentation, monitor deadlines and liaise with internal teams, external solicitors, courts and partner agencies.

The successful candidate will demonstrate excellent organisational and communication skills, attention to detail, discretion and the ability to manage competing priorities while handling sensitive and confidential information.

Advert

Key responsibilities will include:

• Providing administrative support across safeguarding adults and children as well as administration of all legal matters, including employment law, family court proceedings, inquests, Court of Protection, judicial reviews, litigation, information governance, contracts, estates and regulatory matters
• Maintaining accurate electronic records, case management systems, databases and trackers, ensuring information is recorded, updated and securely stored
• Preparing correspondence, reports, meeting papers and legal documentation under the direction of safeguarding and legal professionals
• Coordinating meetings, managing diaries, preparing agendas, taking minutes and monitoring agreed actions
• Monitoring important deadlines, including court directions, statutory timescales and requests for information, escalating concerns promptly.
• Liaising professionally with Trust staff, external solicitors, courts, local authorities, police and other partner organisations
• Supporting the collection, organisation and secure transfer of documents and evidence required for safeguarding reviews, investigations and legal proceedings

The post holder will be expected to work independently within established procedures, manage competing priorities and contribute to the effective operation of both functions, recognising when matters require escalation to senior colleagues.

Working for our organisation

As a trust we are committed to ensuring staffs wellbeing, providing access to various networks, trust wide mindfulness groups, self-referral physio services, staff counselling. In addition to this you will have access to the Vivup services, Car lease schemes and other benefits.

Detailed job description and main responsibilities*

• Safeguarding Adminisatration
• Legal Affairs Administration
• General Administration and Coordination

*Please refer to website for details

Applying and timelines

We may close this advert early if we receive a high volume of applications, so please apply soon. We shortlist after the closing date and will contact shortlisted candidates usually within two weeks. If you haven’t heard by then, you haven’t been shortlisted. Please check your email for updates and contact Recruitment for feedback.

As part of our commitment to fairness, openness and accountability, we ask all applicants to ensure that their job applications reflect their own experiences, skills and motivations. While AI tools can support spelling, grammar or formatting, we expect that the content of your application especially personal statements and responses to role-specific questions is written by you.

Pay and contracts

Most NHS roles are paid under NHS Agenda for Change. With us, your starting point is set against the advertised band and your relevant NHS service, with progression through annual increments.

Medical and Very Senior Manager roles follow separate national pay frameworks, not Agenda for Change. Details are provided in each advert and during recruitment.

Standards and checks

• Clinical posts up to and including Band 4 are expected to hold the Care Certificate. If you don’t have it yet, we’ll support you to complete it in post.
• Some roles require a Standard or Enhanced DBS check under part V of the Police Act 1997. Having a criminal record won’t automatically prevent employment - we consider the role and individual circumstances.
• We are an equal opportunities employer, offer flexible working, and are a smoke-free Trust.

Documents

• Job Description (PDF, 346.0KB)
• Personal Specification (PDF, 347.0KB)
• BCHFT Anti Racist Declaration (PDF, 222.8KB)